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The following table shows examples of the different formats. March 16, 2001 Ernie English 1234 Writing Lab Lane Write City, IN 12345 Dear Mr. English: The first paragraph of a typical business letter is used to state the main point of the letter. Begin with a friendly opening; then quickly transition into the purpose of your letter. Use a couple of sentences to explain the purpose, but do not go in to detail until the next paragraph. Beginning with the second paragraph, state the supporting details to justify your purpose. These may take the form of background information, statistics or first-hand accounts. A few short paragraphs within the body of the letter should be enough to support your reasoning. Finally, in the closing paragraph, briefly restate your purpose and why it is important. If the purpose of your letter is employment related, consider ending your letter with your contact information. However, if the purpose is informational, think about closing with gratitude for the reader’s time. Sincerely, Lucy Letter 123 Winner’s Road New Employee Town, PA 12345 Block Format March 16, 2001 Ernie English 1234 Writing Lab Lane Write City, IN 12345 Dear Mr. English: The first paragraph of a typical business letter is used to state the main point of the letter. Begin with a friendly opening; then quickly transition into the purpose of your letter. Use a couple of sentences to explain the purpose, but do not go in to detail until the next paragraph. Beginning with the second paragraph, state the supporting details to justify your purpose. These may take the form of background information, statistics or first-hand accounts. A few short paragraphs within the body of the letter should be enough to support your reasoning. Finally, in the closing paragraph, briefly restate your purpose and why it is important. If the purpose of your letter is employment related, consider ending your letter with your contact information. However, if the purpose is informational, think about closing with gratitude for the reader’s time. Sincerely, Lucy Letter Modified Block Format March 16, 2001 Ernie English 1234 Writing Lab Lane Write City, IN 12345 Dear Mr. English: The first paragraph of a typical business letter is used to state the main point of the letter. Begin with a friendly opening; then quickly transition into the purpose of your letter. Use a couple of sentences to explain the purpose, but do not go in to detail until the next paragraph. Beginning with the second paragraph, state the supporting details to justify your purpose. These may take the form of background information, statistics or first-hand accounts. A few short paragraphs within the body of the letter should be enough to support your reasoning. Finally, in the closing paragraph, briefly restate your purpose and why it is important. If the purpose of your letter is employment related, consider ending your letter with your contact information. However, if the purpose is informational, think about closing with gratitude for the reader’s time. Sincerely, Lucy Letter Semi-block format Cover Letter Model
Write to a specific person, ideally to the person conducting the interview or hiring for the position. Date First and Last Name Their position/title Company Name Address Address City, State, Zip-code Dear Ms./Mr./Dr. Last Name, The first paragraph of your cover letter should get the reader's attention, stimulate interest, and be appropriate for the job you are seeking. You should make your goal clear to readers, and preview the rest of your letter. It is also appropriate to mention where you learned of the job opening. Focus on your two or three strongest qualifications for a position in your cover letter. Even only one strong qualification is enough to discuss in a cover letter. Each qualification you discuss should be placed in its own paragraph, and your letter as a whole should not exceed one typed page. Each body paragraph should begin with a topic sentence that highlights one qualification. This qualification should be illustrated with specific details, and you should demonstrate how this qualification will benefit the employer. Ask the reader to refer to your resume, if possible. Your conclusion should ask for a personal interview (be flexible regarding a date and time for the interview), be specific about how the interviewer should contact you, and include a thank you. Sincerely, Your Signature Your Name Enclosure: resume 3 Samples
1 Gator Avenue
Swampland, FL 32612 (352) 555-1000
November 20, 2004
Dr. Robert Thomas
Human Resources Director Chemtech Corporation 750 Research Parkway Suite 978
Research, CA 75847
Dear Dr. Thomas:
Please accept the attached résumé as application for the Research Assistant
opportunity with Chemtech Company. I hope to combine my skills and experience in this position at Chemtech.
Last summer, I supported Dr. Davis Shraille with the experiments that resulted in his paper “Five Cents: An Exploration of the Chemical Properties of Nickel,” published in the Harvard Journal of Pocket Change. As his research assistant, I conducted
experiments, maintained the laboratory, performed detailed research assignments, and prepared oral and written reports on various facts related to Dr. Shraille’s theses. I also developed a working knowledge of the D-base computer system while working for Dr. Shraille.
All aspects of science intrigue me, from cosmetics to the AIDS inoculation research, which I read that Chemtech has initiated. In addition to my professional responsibilities, I have conducted several experiments independently, including an effort to create a moisturizer formula that works comparably to the one developed by Chemtech in 1970.
My strongest qualities – attention to detail, experience, patience, and initiative – will
enable me to become a successful Research Assistant. I can demonstrate my skills and